Assistant Health Coordinator

Employer: GOAL
Location: Juba South Sudan

Closing date: 15 Jul 2016
Contract Duration: 12 months

Start Date: July 2016
Reporting To: Senior Public Health Coordinator

General Description of the Program

GOAL has been delivering both humanitarian and development programmes in South Sudan since 1985. Currently GOAL is operating across four field sites in South Sudan. In response to the on-going humanitarian need and with an effort to bolster the health system, GOAL has a recovery and development program in Twic and AAA. GOAL is exerting all the necessary effort to strengthen the health system through supporting the CHD, health service delivery and supportive supervision. GOAL expects the programme to get improved and strengthened and show improvement in quality through ensuring appropriate project and grant management as well as capacity buildings.

General Description of the Role

The Assistant Health Coordinator will be responsible for managing the health programme in Twic and AAA and will coordinate with the Senior Public Health Coordinator in Juba. She will be expected to work closely with the other members of the team to ensure that health programming and reporting in these two locations. The Assistant Health Coordinator will lead and manage the technical team to ensure proper coordination, delivery of result, improvement in quality of services, project and grant management, monitoring and evaluation, capacity building, establishing system and structure, drawing lessons and best practices, supportive supervision, representation, documentation etc. The general objective (scope) of the role is the following:
Plan and implement GOAL’s response to the present unmet health needs in South Sudan, in close collaboration with GOAL technical and support teams, MOH and other actors
Conduct in the analysis of health including morbidity and mortality data in these two locations to develop strategies and mechanisms of response
Ensure the implementation of GOAL health strategy in these two locations
Ensure the development of work plan, spending plan and project indicator as well as the proper implementation of activity plan, monitoring of indicators and budgets
Oversee all health related activities in the assigned project.
Make sure capacity building activities are given to national staffs

Responsibilities

Technical Project Management
Follow the development and implementation of work plan of assigned project in collaboration with Technical and support team.
Implement an IMCI (Integrated Management of Childhood Illnesses) program of curative and preventive healthcare, to respond to all key childhood diseases including, diarrhoeal disease, ARI, malaria, meningitis, skin and eye diseases and other presenting illnesses.
Develop and implement a MISP and comprehensive maternal health program for antenatal, intra partum and post-natal care for all pregnant women.
Ensure availability of a basic health information system for collection and analysis of essential data for basic health services and Maternal and Child health interventions.
Support identification and training of community health workers to conduct health education, support to EPI and other outreach activities in the target areas together community health department.
Co-ordination of the Health activities within the project in close collaboration with the other members of GOAL team and MoH.
Conduct training need assessments regularly.
Maintain training database and monitor the impact of training on change of services and capacities.
Conduct full oversight for implementation of the project Health activities, including changes of project direction or priorities in collaboration with the senior public health coordinator.
Prepare the project Health protocols and data collection, and ensure the team is fully conversant with and trained in use of protocols.
Monitor and continuously assess health risks and outbreaks in the project area.
Make sure the project is ready and prepared for emergencies in collaboration with project coordinator.
Monitor the progress of project indicators and provide strategic advice on the monthly basis.
Review, develop, adapt and manage properly all relevant health data, supervision reports and training data.
Develop contingency plan for emergency response for assigned projects.
Ensure GOAL is adhering to international technical and humanitarian standards in terms of health emergency response like sphere standard, MISP, Interagency manuals, etc.
Provide feedback on the weekly report of assigned projects.
Responsible for timely follow up, advice and preparation and approval of all Health orders.
Make sure uninterrupted Health supplies are available in the project in close collaboration with other team.
Ensure projects have three month buffer stocks of drugs and Health supplies.
Collaborate and work closely with nutrition program staff.
Prepare/Assist project based donor and other relevant reports.
Ensure cross-cutting issues like gender, HIV, child protection, programs for vulnerable are mainstreamed in GOAL emergency programing.
Ensure emergency response is activated within 72 hours of occurrence of emergencies.
Develop emergency preparedness and response plan targeting GOAL operational areas.
Identify any areas in the system and structure that requires improvement and recommend to SPHC.

Capacity Building
Support AHM’s Identify and prepare key national staff for management responsibilities.
Provide both on job and formal training for staffs under your supervision.
Conduct training need assessments of staffs for the assigned projects.
Provide training and build the capacity of government and GOAL staff on key health agenda.
Coach, Mentor and train staffs (AHM’s) on identified key areas for improvement.

Supervision
Provide technical support to the Health team, including participation in evaluation and impact analysis of the project.
Design a supervision plan for support and supervision to the project field team to ensure quality of service and appropriate project management.
Quality control of Health logistics with senior logisticians on the project coordination and support of Health staff members.
Regular on site and remote supervision of staff and their activities.
Developing links and support integration of the program interventions across health department.
Promote correspondence between teams in the different field sites.

Monitoring and Evaluation
Roll out Monitoring & Evaluation system for the assigned program in collaboration with M and E team.
Constant assessment of the health needs of the community and guiding of activities to respond to their health needs.
Develop assessment checklist in close collaboration with M and E team.
Prepare monthly donor specific reports for the assigned projects.
Monitor the progress of project activities and update the senior public health coordinator on monthly basis .
Monitor the progress of indicator targets outlined in the proposal.
Ensure that the MoH and other partners receive regular activity reports and statistics.
Participate in the relevant assessment.
Review recommendations provided by tech team and roll out the implementation.

Human Resources
Ensure project have the right mix of staffs.
Participate in staff performance appraisal.
Appraise staffs under your supervision.
Responsible for training of all health staff to ensure the maximum use of their skills and their full and effective participation in health activities whilst conforming to GOAL and MOH protocols.
Follow up the recruitment, termination, promotion of staffs in close collaboration with Senior Public Health Coordinator and HR.

Budget Management/Grant Management
Approve program budget in line with procurement chart.
Ensure projects have proper spend out plan for each grants.
Ensure projects spending according to their plan.
Monitor project expenditure on monthly basis advise as necessary.
Ensure distribution of supplies in line with the grant agreement.

Documentation
Document relevant documents in hard copies in consultation with Senior Public Health Coordinator.
Ensure relevant files are saved in the server for the assigned project.

Representation
Co-ordination and representation with the MOH to ensure all project activities are carried out with their agreement and, as far as possible, their participation, together.
Co-ordination and representation with MOH, UN, and other NGOS.
Represent GOAL in coordination meetings.

Requirements (Person Specification)
Qualified nurse/midwife/clinical officer/doctor with MPH and at least two years post-qualification experience.
Previous experience of working in humanitarian emergencies.
Experience in liaising with UN, other organisations and government officials.
Fluent in spoken and written English.
Good interpersonal skills and ability to sensitively and effectively manage staff disputes.
IT literate ideally with familiarity with DHIS software.
Report writing skills, ideally with experience of working with emergency donors including UNHCR/OFDA/ECHO.
Very enthusiastic and keen to work extra hours to achieve the objectives of the programme.

GOAL has Standards of Integrity and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.