Location: Somalia
Closing date: 16 Apr 2018
Starting date: ASAP
Contract duration: 6 months
Job description
A. General context of the project
General context of the project
The humanitarian crisis in Somalia is among the most complex and longstanding emergencies in the world. The fragility of Somalia over the past 27 years has resulted in weakening of the public sector, its systems and personnel, with a subsequent focus on emergency response interventions to recurrent crises. The burden of disease is heavily dominated by communicable diseases, reproductive health problems and undernutrition. Immunization coverage is considerably low and Acute Watery Diarrhoea/cholera, measles, malaria, and other communicable diseases outbreaks are constantly reported in many areas including in IDP settlements across Somalia. INTERSOS has been working in Somalia since 1992, providing essential services to conflict and disaster affected communities. The INTERSOS is operational in Middle Shabelle, Bay, Bakool and Banadir regions implementing interventions in the areas of Health, Nutrition, WASH, Education and Protection reaching out to more than 300,000 conflict and drought affected people.
B. General purpose of the position, responsibilities and tasks
General purpose of the position
The Health Project Manager will have the overall responsibility of coordination, planning and implementation of the health/nutrition project and activities in the field. Additionally, s/he will be robustly involved in capacity building and training related activities.
Strive to the achievement of the objectives of INTERSOS health and nutrition projects in Somalia, either by direct supervision or “remote control management” of INTERSOS supported Health facilities in Somalia.
Manage human resources within the Health and nutrition projects, coordinating and motivating personnel, encouraging continuous update and training on the job
Main responsibilities and tasks
Technical / Management
Develop and manage a comprehensive activity plan covering the time frame of the project proposal.
Ensure the quality and sustainability of the project outputs.
Conduct regular monitoring and evaluation assessments against project objectives.
Ensure accurate and timely reporting of activities (monthly, quarterly and final reports).
The development of new proposals with support of the Health and Nutrition Coordinator and Health and Nutrition Advisor
Support the health sector by the improvement and further design of the technical sector on approved and appropriate health practices.
Logistics and Administration
To coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.
To coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow.
To ensure that health project stocks are managed, transported and maintained correctly.
Staff Management
Oversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the Health and Nutrition Coordinator.
Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.
To facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.
Communications and Public Relations
To maintain a transparent, honest and supportive communication structure within the INTERSOS team.
Develop and maintain relationships with local authorities and NGO's on site, with the objective of raising public awareness of INTERSOS and ensuring good co-operation and partnerships.
Contribute to INTERSOS’s private fundraising and public awareness campaigns by supplying the HQ Communication desk with beneficiary stories and photos, as well as project updates etc.
Security Management
To be responsible for the safety and security of INTERSOS health assets and personnel on site of operations.
To adhere to the security guidelines employed by INTERSOS on site.
Quality Management
To ensure the standardized formats are used and guidelines followed.
Ensure health projects are implemented in accordance with INTERSOS, donor, field, and international standards.
Admin and Finance Aspects
Responsible for the management and financial administration of the assigned projects, and for the achievement of their objectives and results.
To ensure that project financial planning is elaborated and monitored on the basis of the health analysis and in conformity with the available donor funds
To ensure that the Administrative staff is supported by field staff to guarantee compatibility with budget constraints and conformity to internal and donors procedures
To guarantee the accurate project administration and to supervise preparation of accounting documents for intermediate and final financial reports required by donors;
To elaborate on a quarterly basis financial planning of the projects with specific focus on activity and staff costs and to communicate the planning to field coordinators in Somalia;
To approve all projects expenses at the end of the month through a check of the list of them provided by the administration by 10th of the following month;
To approve all the expenses and check supporting documents before any financial report is submitted;
To elaborate with support of the administration budgets when new proposals are prepared;
To make sure all supporting documents are collected and filled properly
3. Position requirements
Education
Higher level qualification in a technical field; BSc/MSc in Management desirable
Medical doctor or senior nurse with public health or tropical health qualification desirable
Professional experience
At least 3 years work experience in humanitarian field in relevant technical disciplines and in coordination position
Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks
Good interpersonal skills; clear communicator
Good negotiation skills, especially in the context of another culture
Advanced planning, assessment and analytical skills desirable
Professional requirements
Knowledge of the cluster system
Knowledge of AICS/UNICEF/CHF/WHO procedures and familiar with their approach and strategies
Project Management skills, including financial planning and documentation;
Fluency in written and spoken English, good reporting and communication skills are required;
Good problem solving and social skills and creative, to think of alternative solutions;
Good interpersonal skills to work effective with different stakeholders including different communities in the target areas, humanitarian actors, service providers, local and national authorities;
Excellent organizational, team building and participatory training skills and experience is required, as well as ability to work as part of a team;
Previous working experience in Somalia will be an asset
Desirable competencies and qualifications - Previous experience in the Somali context or in remote field
Proved qualification in Health sector trainings
Dynamic and flexible
Languages
English language skills required (fluent),
Somali language skills (desirable)
Personal requirements
Strong collaborator with effective inter-personal and analytic skills
Training and guidance skills
Able to work effectively under pressure and handle workload.
As a general input to this section, not mandatory requirements are followed by the word ‘‘desirable’’ in brackets. All other requirements are considered as mandatory.
Closing date: 16 Apr 2018
Starting date: ASAP
Contract duration: 6 months
Job description
A. General context of the project
General context of the project
The humanitarian crisis in Somalia is among the most complex and longstanding emergencies in the world. The fragility of Somalia over the past 27 years has resulted in weakening of the public sector, its systems and personnel, with a subsequent focus on emergency response interventions to recurrent crises. The burden of disease is heavily dominated by communicable diseases, reproductive health problems and undernutrition. Immunization coverage is considerably low and Acute Watery Diarrhoea/cholera, measles, malaria, and other communicable diseases outbreaks are constantly reported in many areas including in IDP settlements across Somalia. INTERSOS has been working in Somalia since 1992, providing essential services to conflict and disaster affected communities. The INTERSOS is operational in Middle Shabelle, Bay, Bakool and Banadir regions implementing interventions in the areas of Health, Nutrition, WASH, Education and Protection reaching out to more than 300,000 conflict and drought affected people.
B. General purpose of the position, responsibilities and tasks
General purpose of the position
The Health Project Manager will have the overall responsibility of coordination, planning and implementation of the health/nutrition project and activities in the field. Additionally, s/he will be robustly involved in capacity building and training related activities.
Strive to the achievement of the objectives of INTERSOS health and nutrition projects in Somalia, either by direct supervision or “remote control management” of INTERSOS supported Health facilities in Somalia.
Manage human resources within the Health and nutrition projects, coordinating and motivating personnel, encouraging continuous update and training on the job
Main responsibilities and tasks
Technical / Management
Develop and manage a comprehensive activity plan covering the time frame of the project proposal.
Ensure the quality and sustainability of the project outputs.
Conduct regular monitoring and evaluation assessments against project objectives.
Ensure accurate and timely reporting of activities (monthly, quarterly and final reports).
The development of new proposals with support of the Health and Nutrition Coordinator and Health and Nutrition Advisor
Support the health sector by the improvement and further design of the technical sector on approved and appropriate health practices.
Logistics and Administration
To coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.
To coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow.
To ensure that health project stocks are managed, transported and maintained correctly.
Staff Management
Oversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the Health and Nutrition Coordinator.
Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities.
To facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan.
Communications and Public Relations
To maintain a transparent, honest and supportive communication structure within the INTERSOS team.
Develop and maintain relationships with local authorities and NGO's on site, with the objective of raising public awareness of INTERSOS and ensuring good co-operation and partnerships.
Contribute to INTERSOS’s private fundraising and public awareness campaigns by supplying the HQ Communication desk with beneficiary stories and photos, as well as project updates etc.
Security Management
To be responsible for the safety and security of INTERSOS health assets and personnel on site of operations.
To adhere to the security guidelines employed by INTERSOS on site.
Quality Management
To ensure the standardized formats are used and guidelines followed.
Ensure health projects are implemented in accordance with INTERSOS, donor, field, and international standards.
Admin and Finance Aspects
Responsible for the management and financial administration of the assigned projects, and for the achievement of their objectives and results.
To ensure that project financial planning is elaborated and monitored on the basis of the health analysis and in conformity with the available donor funds
To ensure that the Administrative staff is supported by field staff to guarantee compatibility with budget constraints and conformity to internal and donors procedures
To guarantee the accurate project administration and to supervise preparation of accounting documents for intermediate and final financial reports required by donors;
To elaborate on a quarterly basis financial planning of the projects with specific focus on activity and staff costs and to communicate the planning to field coordinators in Somalia;
To approve all projects expenses at the end of the month through a check of the list of them provided by the administration by 10th of the following month;
To approve all the expenses and check supporting documents before any financial report is submitted;
To elaborate with support of the administration budgets when new proposals are prepared;
To make sure all supporting documents are collected and filled properly
3. Position requirements
Education
Higher level qualification in a technical field; BSc/MSc in Management desirable
Medical doctor or senior nurse with public health or tropical health qualification desirable
Professional experience
At least 3 years work experience in humanitarian field in relevant technical disciplines and in coordination position
Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks
Good interpersonal skills; clear communicator
Good negotiation skills, especially in the context of another culture
Advanced planning, assessment and analytical skills desirable
Professional requirements
Knowledge of the cluster system
Knowledge of AICS/UNICEF/CHF/WHO procedures and familiar with their approach and strategies
Project Management skills, including financial planning and documentation;
Fluency in written and spoken English, good reporting and communication skills are required;
Good problem solving and social skills and creative, to think of alternative solutions;
Good interpersonal skills to work effective with different stakeholders including different communities in the target areas, humanitarian actors, service providers, local and national authorities;
Excellent organizational, team building and participatory training skills and experience is required, as well as ability to work as part of a team;
Previous working experience in Somalia will be an asset
Desirable competencies and qualifications - Previous experience in the Somali context or in remote field
Proved qualification in Health sector trainings
Dynamic and flexible
Languages
English language skills required (fluent),
Somali language skills (desirable)
Personal requirements
Strong collaborator with effective inter-personal and analytic skills
Training and guidance skills
Able to work effectively under pressure and handle workload.
As a general input to this section, not mandatory requirements are followed by the word ‘‘desirable’’ in brackets. All other requirements are considered as mandatory.
HOW TO APPLY:
Application process:
Send CV and cover letter to recruitment.somalia@intersos.org with email heading “Health Project Manager– Mogadishu” by COB Monday 16th April 2018.
