National Emergency Medical Services (NEMS) Coordinator

Employer: Government of Sierra Leone
Location:  Sierra Leone
Closing date: 30 Aug 2016


Reporting to: Chief Medical Officer or his designate

Contract Duration: 12 months, renewable based on performance and funding availability

DIRECT REPORTS: 1x Program Assistant/Admin Officer

BACKGROUND:

The Ministry of Health and Sanitation (MoHS) of the Government of the Republic of Sierra Leone has the overall responsibility of providing leadership and coordination of policy development and health services in the country. The MoHS is also the largest provider of health services in Sierra Leone accounting for about 80% of the health facilities; the remaining 20% of health facilities are owned by private institutions. The MoHS and stakeholders in the health sector have defined a Basic Package for Essential Health Services (BPEHS) in 2015, which focuses on several interventions and covers, among other things the provision of good quality, safe medicine to patients at an affordable cost and in the most efficient manner.

During the early part of the Ebola outbreak a significant number of deaths were attributed to delays in transporting those infected with the Ebola virus to health care facilities. Some people argue that uninfected persons might have been infected while being transported to the hospital.

The national Emergency Medical Services (NEMS) seeks to provide pre-hospital emergency medical care delivered by dedicated, specially trained staff. It is also expected to provide much needed transportation services to patients during future health emergencies. When fully implemented it will improve prenatal care through timely transportation of women with complications to health facilities. This will give a significant boost to the improvement of maternal and child health which is a flagship programme in the country.

The MoHS has received seed funding from the World Bank toward the cost of establishing NEMS and is looking for an exceptional candidate to take up this challenging and fulfilling role.

ROLE SPECIFICATION:

Directly answerable to the Chief Medical Officer, the national Emergency Medical Services Coordinator will provide effective coordination support towards the implementation of the NEMS within the Ministry of Health and Sanitation and will perform appropriate duties to assure a smooth implementation process. This position works very closely with the Health Systems Strengthening arm of the office of the Chief Medical Officer.

The main objective of the position is to coordinate all matters leading to the initial implementation of the NEMS project. This includes but not limited to assisting IHPAU on the recruitment of the Firm that will design and manage the NEMS and assist the Firm to establish the various components of the EMS needed for its smooth operation. It will include, among other things assisting with recruitment of the Firm, staff recruitment (as needed) including development of TORs, coordinating training of paramedics and ambulance drivers, coordinating other preparatory work for the EMS (e.g., infrastructure works for head office and depot, branding of ambulances, and mass communication), oversight and coordination of the Firm’s work, tracking and documenting all processes leading to the establishment of the NEMS, and all other duties as may be assigned.

KEY AREAS OF ACCOUNTABILITY:


Assist IHPAU in all efforts towards the recruitment of the Firm that will design and subsequently manage the NEMS;


Assist with preparation of reports, budgets, contracts & other relevant documents for the implementation of the NEMS;


Work closely with IHPAU on developing REOIs and TORs for all contracting related to NEMS;


Assist in the coordination of training for all paramedics and ambulance drivers;


Coordinate other preparatory work for the EMS (e.g., infrastructure works for head office and depot, branding of ambulances, and mass communication);


Provide oversight to the work of the EMS management firm; Tracking and documenting all processes leading to the establishment of the EMS;


Maintain close links and inform the Chief Medical Officer or his designate of all issues likely to affect the implementation of the NEMS;


Respond to inquiries about matters relating to the implementation of the NEMS or refer to senior officials who have the capacity to do so;


Coordinate and attend all meetings related to the NEMS project and follow up on action items;


Work closely with the HSS team in the office of the CMO, Directorate of Reproductive Child Health, Directorate of Policy, Planning & Information, Directorate of Support Services, Directorate of Finance, Directorate of Primary Health Care, Directorate of Hospitals & Laboratory, Directorate of Diseases Preventions, etc. to ensure synergies across HSS activities in the Ministry;


Must be willing to work flexibly in response to changing work requirements;


Perform other duties as assigned.

QUALTIFICATIONS AND EXPERIENCE:

Minimum Education:


A Post-graduate degree in Public Health or Business Administration or closely related field from a recognized University; or


An undergraduate degree in those specializations with at least 10 years of work experience in a senior administrative position.

Experience:


The Coordinator should have experience of works of a similar nature and complexity as those set out in these Terms of Reference.


Have at least 5 years of work experience in either an administration or an operational role


Have at least 3 years of management experience


Previous experience in EMS or related field would be a strong advantage


Must speak and write English well


Have capacity to build strong and successful teams


Understanding of and ability to work with policies and procedures of an organization.

Required Skills and Expertise:


Understanding of computer software programs and excellent IT knowledge and skills including networking, databases, email etc.


Good time management skills and ability to multi-task


Ability to write high quality reports and briefing documents for senior staff members


Good listening skills



HOW TO APPLY:

To apply, please send your application (a mandatory cover letter and an updated CV with at least 3 references) to the following email address: ihpaurecruitment@gmail.com Kindly indicate the position on the subject line.

IMPORTANT NOTE: Only email applications sent to the above email address will be included in the pool of applicants to be assessed by MOHS. No hand deliveries will be accepted. Please also note that your CV should contain your full contact details such as residence address, working mobile telephone number, working email address, as well as those of your three referees.

Selected candidate will be required to sign a consultancy agreement with the Government of Sierra Leone’s Ministry of Health and Sanitation. This position will be funded through the World Bank-funded Ebola Emergency Response Project. The individual will be hired through IHPAU within the MOHS but fully responsible to the Ministry of Health and Sanitation.

The recruitment will initially be for a period of one year which shall be extendable up to three (3) years, one year at a time subject to Satisfactory performance; Continued requirement of the position and Availability of funds.

Closing Date: Friday, 30th August 2016